Skip to content
Ubicolor

Save time · AI automation & assistants

Let AI handle the admin, so you can handle the work

We set up practical AI tools that take repetitive work off your plate: assistants that answer calls and messages 24/7, automatic follow-ups and reminders, and workflows that move information between the tools you already use. Everything is built around how your business actually works, and we train your team to use it with confidence.

3D illustration of a friendly green helper connected to a calendar, an envelope and a phone

Feature → Benefit → Outcome

How many hours did you lose to admin last week?

Here's what we build, what it means for you day to day, and the result for your business.

AI automation & assistants: features, benefits and outcomes
An AI receptionist for calls, chat and WhatsAppEvery enquiry gets an instant, helpful reply, even when you're mid-jobNo more leads lost to whoever picked up first
Automated follow-ups, reminders and review requestsQuotes get chased and appointments confirmed without you lifting a fingerFewer no-shows and more quotes turning into work
Connected workflows across email, calendar, CRM and accountsNo more copying details from one system into anotherHours back every week, for paid work or your evenings
AI assistants trained on your businessYour team gets instant answers, drafts and summariesFaster, more consistent service without extra hires

What's included

  • Time audit: where your hours actually go
  • AI phone and chat assistants
  • Enquiry, quote and booking automation
  • Reminders, follow-ups and review requests
  • Integrations with tools like Google Workspace, Microsoft 365, Xero and WhatsApp
  • Set-up that respects UK GDPR
  • Team training and simple documentation

This is for you if…

  • You or your team spend hours each week on repetitive admin
  • Calls go to voicemail when you're busy
  • Quotes and enquiries fall through the cracks
  • You're curious about AI but don't know where to start

Pricing

What it costs

Starting prices, fixed before any work begins. Your exact quote depends on scope.

All pricing

AI receptionist

From£495

plus the assistant's own subscription, typically £50–£200 a month, paid directly at cost

An assistant that answers calls, chats and WhatsApp messages 24/7 and books people in.

  • Phone, chat or WhatsApp assistant trained on your business
  • Answers common questions and captures job details
  • Books appointments into your calendar
  • Call summaries sent straight to your phone
  • Testing, tuning and handover

Typical UK price: £99–£299 a month, plus up to £1,500 set-up

Automation sprint

From£995

Automate one time-eating workflow end to end, from enquiry to follow-up.

  • A short time audit to find the quick win
  • One workflow automated end to end
  • Connected to the tools you already use
  • Testing and simple documentation
  • Team walkthrough

Typical UK price: £1,000–£5,000 per automation

All prices are in GBP and are starting prices; your fixed quote depends on scope. VAT is added where applicable. Typical UK prices come from published 2026 UK pricing guides and competitor price lists, as a guide only.

How it works

From first call to always-on growth

  1. 01

    Free 30-minute call

    We talk about your business, your customers and what's getting in the way. No jargon, no hard sell.

  2. 02

    A clear plan and a fixed price

    A short written plan in plain English, with a feature, benefit and outcome for everything we recommend, and one fixed price.

  3. 03

    We build it, fast

    Modern tools and AI-assisted development mean weeks, not months, with regular previews so there are no surprises.

  4. 04

    We stay on your side

    After launch we measure results, keep everything running and bring you new ideas as the technology moves on.

Questions

AI automation & assistants: your questions answered

Where should a small business start with AI?

Start with the task that eats the most time or loses the most money. That's usually missed enquiries, follow-ups, or typing the same details into several systems. Every project starts with a short time audit to find that quick win.

How much does AI automation cost for a small business?

An AI receptionist starts from £495 to set up, plus the assistant's own subscription (typically £50–£200 a month, paid directly to the provider). A one-workflow Automation sprint starts from £995. UK automation agencies typically charge £1,000–£5,000 per automation.

What does an AI receptionist actually do?

It answers calls or messages in natural language, handles common questions about prices, opening hours and availability, captures the customer's details, books appointments, and passes anything complex to you with a short summary.

Will AI replace my staff?

That's not the goal. Good automation removes the repetitive tasks that slow your team down, so they spend more time with customers and on skilled work.

Is it safe to use AI with customer data?

It can be, when it's set up properly. We choose business-grade tools with UK GDPR-compliant data handling, keep sensitive data out of places it shouldn't go, and document exactly what each automation does.

Free 30-minute call

You run the business.
We'll run the tech.

Tell us about your business and what's getting in the way. You'll leave the call with clear, practical next steps, whether or not we work together.

  • No jargon
  • No obligation
  • Fixed prices